Office Manager

Job description

The Office Manager is responsible for all activities related to maintaining and improving the general office conditions, which enable the colleagues to work in an outstanding office environment. The Office Manager leads a small team, and actively participates in everyday tasks.

 

Tasks

  • Being in contact with the external partners, solving issues related to third party-service providers (such as cleaning services, suppliers, landlord, language classes, trainings etc.) and managing related professional services contracts
  • Being responsible for all office related supplies (groceries, office furniture, stationery, branded stationery, flowers/plants, events etc.)
  • Monitoring/balancing/tracking office budgets, ensuring best quality/value suppliers/products are selected
  • Ensuring that all certificates and documentation related to the office and its service providers are up to date
  • Leading and coordinating reception desk related activities
  • Managing and planning the cleaning services with internal and external resources
  • Supporting the management and staff in every type of duties that might appear
  • Continuous weekly report to management (procurement, EHS, contracts etc)

Requirements

Basic Requirements

  • Proven experience within Office Manager role, facility related experience is an advantage
  • Proven experience in supplier negotiations and managing small teams
  • Excellent oral and written command of English and French

Competencies

  • Very good interpersonal skills
  • Organizational skills and time management competencies
  • Can-do attitude and hands-on approach to fix issues
  • Ability to show initiative and attention to details

What we offer

  • Competitive salary package 
  • Relocation package and support 
  • Additional benefits: meal vouchers, private health insurance, Sympass Card, conferences, certifications, technical workshops, trainings and language courses 
  • Possibility to advance in the company (career development, opportunity to work on new projects)
  • Latest hardware, multiple monitors 
  • Chill rooms, creative areas, LAN parties and fun events 
  • Voted as the second richest country in the world, Luxembourg offers a high quality of life that is hard to match 
  • Multi-cultural environment, 30 different nationalities, English being the official language

Bonus: let’s make our dream come true and double our yearly salary together (*applicable terms and conditions in the Bonus Policy)  

 

During the recruitment process candidates will be requested to provide with a recent criminal record extract for background screening purpose.